Tag Archives: annual meeting

2017 Annual Meeting Governors Village POA, November 28, 2017

Important materials have been distributed to Governors Village property owners regarding the upcoming 2017 Annual Meeting and other announcements. Documents are attached below.

Please note our management company Tallis Management changed its name to Towne Properties Raleigh District effective October 1, 2017. The company was purchased in 2015 by Towne Properties.

Annual Meeting Announcement For Governors Village Property Owners Association (POA)
November 28, 2017, 7:00 PM, Mount Carmel Baptist Church

Dear Governors Village Property Owner,

On Tuesday, November 28, 2017 at 7:00 PM the Governors Village Property Owners Association (POA) will hold its Annual Meeting at Mount Carmel Baptist Church located at 2016 Mt. Carmel Church Road Chapel Hill, NC 27517. Please mark your calendar now so you will be able to attend this important meeting in order to exercise your rights and responsibilities as a property owner. Sign-in will begin at 6:30 PM.

Please complete the enclosed proxy and return it to us, so if a last minute change prevents you from attending, the quorum requirements needed to conduct business can still be met. If you send in your proxy and do attend the meeting, the proxy will be returned to you at the time you sign-in. In order to meet quorum, proxies must be returned to us no later than 5:30 PM on Monday, November 27, 2017. This return date will allow us to prepare for an orderly registration. Proxies will not be accepted at the door.

Thank you and we look forward to seeing you at the November 28th Annual Meeting.

Best regards,

Alina Cochran, PCAM®, AMS®, CMCA®
Association Manager | Towne Properties Raleigh District
Governors Village Property Owners Association, Inc.

Attachment
Governors Village Annual Meeting Notice 2017,  (PDF). This attachment includes letter, proxy form, candidate profile, budget:

Letter to Homeowners From Our Management Company
Name change: Towne Properties
Assessment payment options effective January 1, 2018
Towne Properties Community Website

Proxy Form (If you are unable to attend the the quorum requirements can still be met)

Candidate profile for Ted Smith, At Large Seat Nominee
There is currently no candidate for the Village Seat.

2018 Governors Village Budget

Contact: Alina Cochran, Association Manager, AlinaCochran@TowneProperties.com

Governors Village In Depth: Property Owners Association (POA)

A Governors Village In Depth article by Susie Moffat, Communication Committee.
Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates. 

With the Annual Property Owners Meeting coming up in November this seems like a good time to reissue an In Depth article originally published in 2016 describing some key points about the Governors Village Property Owners Association (GVPOA).

Introduction

The next GVPOA meeting is the Annual Meeting, scheduled for Tuesday, November 28, 2017. Meeting details and slate of candidates have not been announced yet for this year, but the meetings are usually held at Mount Carmel Baptist Church with sign-in beginning at 6:30 PM. Owners are encouraged to mark calendars to attend this important meeting in order to exercise their rights and responsibilities as property owners.

At the annual meeting property owners have an opportunity to vote to fill open board seats. Board members provide an update on the past year’s activities, improvements, and plans; present a financial report, including the budget for the new year; recognize volunteers and welcome new residents; and answer questions from the owners.

Ahead of the annual meeting, here is a refresher on how this community is structured.

Governors Village Property Owners Association (GVPOA)

POA 101. What Is Governors Village POA?

A property owners association (POA) is an organization established to govern a private community.  Homeowners in this community are automatically members of the master Governors Village Property Owners Association (GVPOA or POA).

GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws.

What Constitutes Governors Village Community?

Six neighborhoods comprise the community of Governors Village: the eponymous Governors Village, along with Governors Park, Governors Forest, Governors Lake, Townes of Governors Village and Camden Governors Village Apartments.  The last two neighborhoods may bear further explanation.

Camden Governors Village Apartments

Camden Governors Village Apartments has separate ownership, management and amenities from the rest of the Governors Village community, but as described in the bylaws is represented with one director’s seat on the community’s governing board.

Townes of Governors Village

The Townes neighborhood is a sub-association. Legally known as Townes of Governors Village Maintenance Association, it is a separate corporation, has its own officers and holds its own annual meeting in the fall for the homeowners. Within the Townes neighborhood, there are two sections of townhomes, the Townes and the Lake Townes.

The neighborhood’s owners pay dues to both the Townes sub-association and to the master Governors Village Property Owners Association (GVPOA). They contribute the same dues to GVPOA as other neighborhoods, with additional monthly dues to run the townhome association. While there are some areas of overlap between the townhomes sub-association and the master association, there are other areas, such as repainting of townhomes, that are not shared.

As part of the master Governors Village Property Owners Association (GVPOA), the Townes has one director seat on the GVPOA Board. Its owners are eligible for the three at-large directors on that board as well.

How Are GVPOA Board of Directors Chosen?

As mentioned earlier, GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws. There are nine seats on the board.

The apartment (Camden Governors Village Apartments) owner member is entitled to elect one director. Historically the apartment property manager has filled this position.

The remaining eight residential members of the POA board are elected to three-year terms by the community’s homeowners during the annual meeting, usually held in November. These elected board members donate many hours of service to managing and improving the community.

Each of the neighborhoods (Forest, Lake, Park, Townes, Village) has one (1) director seat, and there are three (3) at-large directors who can be from any of the neighborhoods.

Three seats come up for election every year. No director may be elected to more than two consecutive three-year terms. Directors must be owners, but none is required to be a resident of North Carolina.

Board members elect officers at their first board of directors meeting each year.

Responsibilities Of The Board

As set out in the bylaws, the business and affairs of the master association are managed by its Board of Directors.

A guiding strategy set by the POA Board in 2008 described this mission.

The Governors Village Property Owners Association, through the oversight and authority of its board, is responsible for beautifying common areas, providing community activities and amenities, the design and enforcement of protective covenants and, as a result of these activities, protecting property values.

Board meetings are conducted by the board president.

In addition to overseeing budgeted items, the POA Board considers proposals from the different committees and homeowners for projects that are not budgeted, but which add value to the community. Other projects correcting community problems are discussed and when necessary, the management company (Talis) is requested to obtain proposals for the POA Board’s evaluation.

Board Meetings

The board usually meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village at 6:30 pm. Meeting schedules are subject to change, but the management company can confirm their time and place. Upcoming meetings and agendas usually are published on the community website.

Residents are welcome to attend board meetings. Each meeting includes a homeowners forum during which residents may speak.

Resources

The GVPOA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

Minutes from GVPOA Board of Directors are published on this website and on the management company website once they have been approved by each member.

Governors Village Strategy – Mission, core values, vision, objectives, 2008-2011

Contacts

POA Board of Directors – see Contacts

Management Company – Talis Management Group

Governors Village In Depth – Susie Moffat, susie_moffat at unc.edu

Governors Village In Depth is sponsored by Governors Village Communication Committee.

 

Minutes 2016 Annual Meeting Governors Village POA

Minutes from this year’s annual membership meeting which took place November 1, 2016 are now available.

Contacts
Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x235)
POA Board of Directors – see Contacts

Attachment: 2016 Annual Meeting Minutes November 1, 2016 (PDF)

Related article
Summary of 2016 Annual Meeting

Summary: 2016 Annual Meeting Governors Village POA

On Tuesday, November 1, 2016, about 50 Governors Village residents assembled for the 2016 annual meeting of the Property Owners Association (POA) to hear an update by the current board, to vote on three open positions and to participate in an open question and answer session.

2016 Annual Property Owners Meeting

2016 Annual Property Owners Meeting

2016 Annual Property Owners Meeting

2016 Annual Property Owners Meeting

2016 Annual Property Owners Meeting

2016 Annual Property Owners Meeting

Nominees for the three open Board of Directors positions ran unopposed for re-election and all were approved by voice vote to serve again for three-year terms. They are: Daniel Guy – 30133 Porter for the Park Seat; Bill Hlavac – 12010 Wicker for Lake Seat and Cliff Simpson – 30171 Pharr for At-Large Seat.

Since the three candidates had already been in these positions, the board membership remains the same for 2017.

2016 Governors Village Board of Directors. Pictured just before the start of the Annual Property Owners Meeting, left to right: Cliff Simpson, Daniel Guy, Wes Weaver, Ted Smith, Kalyan Ghosh, Bill Hlavac, John Eberhard. Not pictured: Adele McLean, LaVerne Blankenship.

2016 and also 2017 Governors Village Board of Directors. Pictured just before the start of the Annual Property Owners Meeting, left to right: Cliff Simpson, Daniel Guy, Wes Weaver, Ted Smith, Kalyan Ghosh, Bill Hlavac, John Eberhard. Not pictured: Adele McLean, LaVerne Blankenship.

Pictured above before the start of the meeting, the 2017 POA Board of Directors are identified here with their director positions, new term-ending dates and contact information. Offices and committee liaison duties reflect 2016 roles and are subject to change for 2017. From left to right:

  • Clifford Simpson – At Large Director (2019) Co-President, Social Liaison
  • Daniel Guy – Park Director (2019) Co-President, Communication Liaison
  • Wesley Weaver – Village Director (2017)
 Secretary, ARB Liaison
  • Ted Smith – At Large Director (2017)
 Vice-President, Grounds Liaison
  • Kalyan Ghosh – Forest Director (2018) Director
  • Bill Hlavac – Lake Director (2019)
 Safety Liaison
  • John Eberhard – At Large Director (2018) 
Treasurer, Recreation Liaison

Not present:

  • Adele McLean – Townes Director (2018) Liaison to the GV Board
  • LaVerne Blankenship – Property Manager, Camden Governors Village; Liaison to the GV Board

Board members welcomed new residents to the community and asked them to stand. They also thanked Alina Cochran and Danielle Flippo of Talis for their work during the year and recognized the contributions of Governors Village community volunteers who chair various committees.

The presentation included updates on grounds (including plans to pilot an organic approach to landscape management) and financial reports.

During the Q&A session residents raised concerns about the pool management company (inattentive pool attendants and broken equipment for the saline treatment not reported in timely fashion by the company) and inappropriate behaviors by residents themselves (ongoing issues of glass containers at the pool, diving from the pool deck). Among other issues some included interest in adding screen door to a Townes front door (approval would require change to covenants); pesticide use; clarification of structure of Townes Board responsibilities with regard to landscape maintenance contract (Townes and main GVPOA typically use same company but have separate contracts); a request to release POA Board minutes promptly (board releases them as soon as they can be approved);  and, request for update on replacing fitness equipment at lake (scheduled to be completely redone this fall).

See attachments for the board’s slide presentation. Also available are photos from the past year’s activities.

Attachments (PDF):
2016 Governors Village Annual Meeting Presentation
2016 Governors Village Annual Yearbook (photos prepared by Ted Smith)

Contact:
Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x235)

2016 Annual Meeting Governors Village POA – November 1, 2016

On Tuesday, November 1, 2016 at 7:00 PM the Governors Village Property Owners Association (POA) will hold its Annual Meeting at Mount Carmel Baptist Church. Sign-in begins at 6:30 PM. Please mark your calendar now so you will be able to attend this important meeting in order to exercise your rights and responsibilities as a property owner.

At this meeting, three Board of Directors positions are up for election. The three nominees all currently hold seats on the board: Daniel Guy – 30133 Porter for the Park Seat; Bill Hlavac – 12010 Wicker for Lake Seat and Cliff Simpson – 30171 Pharr for At-Large Seat. Information on these three individuals is included below.

Also attached is a copy of the 2017 Budget as approved by the Board of Directors. The annual assessment for 2017 will increase by $20 per year from $1,020 to $1,040 per year in 2017. The budget will be reviewed at the Annual Meeting.

Please see attached notice below for complete meeting details. Please complete the enclosed proxy and return it to Talis so if a last minute change prevents you from attending, the quorum requirements needed to conduct business can still be met. Proxies will not be accepted at the door.

Attachments (PDF):
2016 Annual Meeting Notice and Proxy form
2017 Annual Budget
2017 POA Board Nominee Poster

Contacts:
Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x235)

Summary 2014 Governors Village POA Annual Meeting

The annual meeting of the Governors Village Property Owners Association (GVPOA ) was held November 11, 2014 at Mt. Carmel Baptist Church.

Residents gather for the 2014 annual meeting.

Residents gather for the 2014 annual meeting.

Resident Brian Sawyer is greeted and checked in by Community Manger Alina Cochran and assistant Sandra Bigas.

Resident Brian Sawyer is greeted and checked in by Community Manger Alina Cochran and assistant Sandra Bigas.

President Wes Weaver began the meeting by welcoming new neighbors to the community. Thirty-seven existing homes were purchased this year.

2014 GVPOA President Wes Weaver presided at the annual meeting.

2014 GVPOA President Wes Weaver presided at the annual meeting.

Next Wes introduced other members of the GVPOA Board of Directors as well as those serving on the 2014 Townes Board of Directors. The Townes is a sub-association.

Wes also introduced the community manger, Alina Cochran, of Talis Management Group. He reminded residents of the core values and community mission that guide the work of the board.

Vice-President Rosemary McGee described the election process to fill four director positions. The slate of candidates presented by the election committee ran unopposed. All four were elected by acclamation.

Wes Weaver – Governors Village
Bill Hlavac – Governors Lake
Peter DeStaebler – Townes of Governors Village
Ted Smith– At-Large

Rosemary McGee conducts the election.

Outgoing director Otto White, who has served 6 years, gave the Board Update. Otto’s report included recreation and grounds improvements as well as an update on the commercial area. Under the new pool contract a maintenance person will clear debris in the mornings. Pool shifts have been changed slightly but open hours will remain the same. Grounds committees have used/planned 2014 neighborhood enhancements that include new plantings, tree replacements, grading improvements and daffodils for spring color.

Outgoing board member Otto White presents the Board Update.

John Eberhard presented the Financial Report. He reviewed the income statement, balance sheet as of the end of October, chart of 2015 budget assessment income by neighborhood, 2015 budget overview and 2015 budget expenses. Dues remain unchanged for 2015. John reported $400,000 Parks and Improvements Loan was paid in full this year. The board is committed to fully funding the reserves to the level recommended by the reserve study goal.

John Eberhard presents the financial update.

John Eberhard presents the financial update.

Daniel Guy recognized the many volunteers who serve on the various committees. Special acknowledgments were given to Barry Bassett for his long service working on the pool and to Otto White for his 6 years on the Board.

Daniel Guy acknowledges community volunteers who participate on ARB and committees.

Daniel Guy acknowledges community volunteers who participate on ARB and committees.

During the question and answer period residents called the board’s attention to issues of concern, including:

  • the need to replace a broken Bradford pear in the Village
  • broken and/or uneven sidewalks in the Park
  • poor quality of grass in the islands in the Park
  • increasing number of potholes in the streets. Except for alleys in Townes, all streets are owned by Department of Transportation. Residents can report potholes directly as well as alert Talis. Suggestion was made to enlist assistance of Talis in keeping a list of when the proper DOT authorities have been notified.
  • clarification of finanacials
  • request for board assistance in sharing information with the community, including releasing board minutes sooner and encouraging committee chairs to send news updates to communications committee
A resident receives clarification on the financial reports.

A Forest resident receives clarification on the financial reports.

Thanks go to Otto White for his six-year service on the board. Thank you also to the other board members, all of whom will return for next year, joined by newly elected Ted Smith.

2014 GVPOA Board of Directors. Seated left to right: Otto White, Bill Hlavac, John Eberhard. Standing: Rosemary McGee, Wes Weaver, Daniel Guy. Not pictured: Cliff Simpson, Peter DeStaebler.

2014 GVPOA Board of Directors. Seated left to right: Otto White, Bill Hlavac, John Eberhard. Standing: Rosemary McGee, Wes Weaver, Daniel Guy. Not pictured: Cliff Simpson, Peter DeStaebler.

Further details summarizing the work of the 2014 board are available in the slide presentation attachment.
Attachment: 2014 Governors Village Annual Meeting Presentation, November 11, 2014 (PDF)

Contact: Contact: Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x235)

Photographs by Ted Smith, Communications Chair and Photographer.

Reminder: Tonight—2014 Governors Village POA Annual Meeting

On Tuesday, November 11, 2014 at 7:00 PM the Governors Village Property Owners Association (POA) will hold its Annual Meeting at Mount Carmel Baptist Church located at 2016 Mt. Carmel Church Road Chapel Hill, NC 27517.

Please attend this important meeting in order to exercise your rights and responsibilities as a property owner. Sign-in will begin at 6:30 PM.  See candidates for director positions and budget draft below.

Contact: Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x235)

Related Article: 2014 Governors Village POA Annual Meeting posted October 30, 2014

2013 Governors Village POA Annual Meeting

Jo Watta, Rosemary McGee, Wes Weaver, Chris Gamber, Otto White, Terry O'Brien, John Eberhard.

Jo Watta, Rosemary McGee, Wes Weaver, Chris Gamber, Otto White, Terry O’Brien, John Eberhard.

Photographs courtesy Ted Smith, Communication Committee Photographer.

The 2013 Annual Meeting of the Governors Village Property Owners Association was held Tuesday November 12, 2013 at Mount Carmel Baptist Church.

Elections were held for three Board of Director positions. Daniel Guy will serve as the Governors Park director, replacing Josephine “Jo” Watta. Another Park resident Clifford Simpson will fill the At-Large seat, replacing Terrance O’Brien. The Governors Lake seat vacated by outgoing co-President Christopher Gamber remains unfilled as no candidates came forward to seek that position.

Special thanks are due to members who are leaving the board this year after completing their terms. In 2013 Chris served as Co-President, Lake Director, Recreation and Pool Liaison. Jo was Secretary, Park Director and Social Liaison. Terry was At Large Director, Lake Development Committee Liaison, ARB and Safety Liaison.

Remaining on the Board of Directors are:

Wesley Weaver, Co-President, Village Director, Safety Committee, Recreation and Pool Liaison (2014) – waweaver2003 at yahoo.com
Treasurer, John Eberhard, At Large Director (2015) – jeberhard at nc.rr.com
Otto White, Vice President, At Large Director, Grounds Liaison (2014)
Rosemary McGee, Forest Director, Communication Liaison (2015)
Jill Ehrenfeld, Townes of Governors Village Director  (2015) – jill at domicilenc.com
Emily Walker, Property Manager, Camden Governors Village – ewalker at camdenliving.com

In other business the 2014 Budget was ratified. The annual assessment will remain at $1,020 for 2014. Volunteers were recognized for their contributions to the community. After a question and answer period the meeting was adjourned.

Attachment: 2013 Governors Village Annual POA Meeting Presentation, 3.1MB  (PDF)