Tag Archives: Governors Village In Depth

Governors Village In Depth: Property Owners Association (POA)

A Governors Village In Depth article by Susie Moffat, Communication Committee.
Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates. 

With the Annual Property Owners Meeting coming up in November this seems like a good time to reissue an In Depth article originally published in 2016 describing some key points about the Governors Village Property Owners Association (GVPOA).

Introduction

The next GVPOA meeting is the Annual Meeting, scheduled for Tuesday, November 28, 2017. Meeting details and slate of candidates have not been announced yet for this year, but the meetings are usually held at Mount Carmel Baptist Church with sign-in beginning at 6:30 PM. Owners are encouraged to mark calendars to attend this important meeting in order to exercise their rights and responsibilities as property owners.

At the annual meeting property owners have an opportunity to vote to fill open board seats. Board members provide an update on the past year’s activities, improvements, and plans; present a financial report, including the budget for the new year; recognize volunteers and welcome new residents; and answer questions from the owners.

Ahead of the annual meeting, here is a refresher on how this community is structured.

Governors Village Property Owners Association (GVPOA)

POA 101. What Is Governors Village POA?

A property owners association (POA) is an organization established to govern a private community.  Homeowners in this community are automatically members of the master Governors Village Property Owners Association (GVPOA or POA).

GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws.

What Constitutes Governors Village Community?

Six neighborhoods comprise the community of Governors Village: the eponymous Governors Village, along with Governors Park, Governors Forest, Governors Lake, Townes of Governors Village and Camden Governors Village Apartments.  The last two neighborhoods may bear further explanation.

Camden Governors Village Apartments

Camden Governors Village Apartments has separate ownership, management and amenities from the rest of the Governors Village community, but as described in the bylaws is represented with one director’s seat on the community’s governing board.

Townes of Governors Village

The Townes neighborhood is a sub-association. Legally known as Townes of Governors Village Maintenance Association, it is a separate corporation, has its own officers and holds its own annual meeting in the fall for the homeowners. Within the Townes neighborhood, there are two sections of townhomes, the Townes and the Lake Townes.

The neighborhood’s owners pay dues to both the Townes sub-association and to the master Governors Village Property Owners Association (GVPOA). They contribute the same dues to GVPOA as other neighborhoods, with additional monthly dues to run the townhome association. While there are some areas of overlap between the townhomes sub-association and the master association, there are other areas, such as repainting of townhomes, that are not shared.

As part of the master Governors Village Property Owners Association (GVPOA), the Townes has one director seat on the GVPOA Board. Its owners are eligible for the three at-large directors on that board as well.

How Are GVPOA Board of Directors Chosen?

As mentioned earlier, GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws. There are nine seats on the board.

The apartment (Camden Governors Village Apartments) owner member is entitled to elect one director. Historically the apartment property manager has filled this position.

The remaining eight residential members of the POA board are elected to three-year terms by the community’s homeowners during the annual meeting, usually held in November. These elected board members donate many hours of service to managing and improving the community.

Each of the neighborhoods (Forest, Lake, Park, Townes, Village) has one (1) director seat, and there are three (3) at-large directors who can be from any of the neighborhoods.

Three seats come up for election every year. No director may be elected to more than two consecutive three-year terms. Directors must be owners, but none is required to be a resident of North Carolina.

Board members elect officers at their first board of directors meeting each year.

Responsibilities Of The Board

As set out in the bylaws, the business and affairs of the master association are managed by its Board of Directors.

A guiding strategy set by the POA Board in 2008 described this mission.

The Governors Village Property Owners Association, through the oversight and authority of its board, is responsible for beautifying common areas, providing community activities and amenities, the design and enforcement of protective covenants and, as a result of these activities, protecting property values.

Board meetings are conducted by the board president.

In addition to overseeing budgeted items, the POA Board considers proposals from the different committees and homeowners for projects that are not budgeted, but which add value to the community. Other projects correcting community problems are discussed and when necessary, the management company (Talis) is requested to obtain proposals for the POA Board’s evaluation.

Board Meetings

The board usually meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village at 6:30 pm. Meeting schedules are subject to change, but the management company can confirm their time and place. Upcoming meetings and agendas usually are published on the community website.

Residents are welcome to attend board meetings. Each meeting includes a homeowners forum during which residents may speak.

Resources

The GVPOA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

Minutes from GVPOA Board of Directors are published on this website and on the management company website once they have been approved by each member.

Governors Village Strategy – Mission, core values, vision, objectives, 2008-2011

Contacts

POA Board of Directors – see Contacts

Management Company – Talis Management Group

Governors Village In Depth – Susie Moffat, susie_moffat at unc.edu

Governors Village In Depth is sponsored by Governors Village Communication Committee.

 

Meet the 2016 Governors Village POA Board Of Directors

Governors Village In Depth article by Susie Moffat, Communication Committee. This feature introduces the 2016 board of directors and discusses the structure of Governors Village.

2016 Board Of Directors.jpg

2016 Governors Village Board of Directors. Pictured, left to right: Daniel Guy, Bill Hlavac, John Eberhard, Cliff Simpson, Wes Weaver, Ted Smith, Alina Cochran (Talis). Not pictured: Adele McLean, Kalyan Ghosh, LaVerne Blankenship. Photo: S. Moffat

Meet The 2016 Governors Village POA Board of Directors

Smiling broadly the 2016 board of directors were photographed just after adjournment of the June 2, 2016 meeting.

Identified here with their director positions, term-ending dates, offices, committee liaison duties and contact information, they are from left to right:

  • Daniel Guy – Park Director (2016) Co-President, Communication Liaison
  • Bill Hlavac – Lake Director (2016)
 Safety Liaison
  • John Eberhard – At Large Director (2018) 
Treasurer, Recreation Liaison
  • Clifford Simpson – At Large Director (2016) Co-President, Social Liaison
  • Wesley Weaver – Village Director (2017)
 Secretary, ARB Liaison
  • Ted Smith – At Large Director (2017)
 Vice-President, Grounds Liaison
  • Alina Cochran – Talis Association Manager (Talis Management, LLC is the company hired by Governors Village Property Owners Association (POA) to provide financial operations and overall management assistance to the POA.)

Not pictured:

Now that you briefly have met the current board of directors, step back and take a larger look at the community itself, starting with some basics.

POA 101. What Is Governors Village POA?

A property owners association (POA) is an organization established to govern a private community.  Homeowners in this community are automatically members of the master Governors Village Property Owners Association (GVPOA or POA).

GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws.

What Constitutes Governors Village Community?

Six neighborhoods comprise the community of Governors Village: the eponymous Governors Village, along with Governors Park, Governors Forest, Governors Lake, Townes of Governors Village and Camden Governors Village Apartments.  The last two neighborhoods may bear further explanation.

Camden Governors Village Apartments

Camden Governors Village Apartments has separate ownership, management and amenities from the rest of the Governors Village community, but as described in the bylaws is represented with one director’s seat on the community’s governing board.

Townes of Governors Village

The Townes neighborhood is a sub-association. Legally known as Townes of Governors Village Maintenance Association, it is a separate corporation, has its own officers and holds its own annual meeting in the fall for the homeowners. Within the Townes neighborhood, there are two sections of townhomes, the Townes and the Lake Townes.

The neighborhood’s owners pay dues to both the Townes sub-association and to the master Governors Village Property Owners Association (GVPOA). They contribute the same dues to GVPOA as other neighborhoods, with additional monthly dues to run the townhome association. While there are some areas of overlap between the townhomes sub-association and the master association, there are other areas, such as repainting of townhomes, that are not shared.

As part of the master Governors Village Property Owners Association (GVPOA), the Townes has one director seat on the GVPOA Board. Its owners are eligible for the three at-large directors on that board as well.

How Are GVPOA Board of Directors Chosen?

As mentioned earlier, GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws. There are nine seats on the board.

The apartment (Camden Governors Village Apartments) owner member is entitled to elect one director. Historically the apartment property manager has filled this position.

The remaining eight residential members of the POA board are elected to three-year terms by the community’s homeowners during the annual meeting, usually held in November. These elected board members donate many hours of service to managing and improving the community.

Each of the neighborhoods (Forest, Lake, Park, Townes, Village) has one (1) director seat, and there are three (3) at-large directors who can be from any of the neighborhoods.

Three seats come up for election every year. No director may be elected to more than two consecutive three-year terms. Directors must be owners, but none is required to be a resident of North Carolina.

Board members elect officers at their first board of directors meeting each year.

Responsibilities Of The Board

As set out in the bylaws, the business and affairs of the master association are managed by its Board of Directors.

A guiding strategy set by the POA Board in 2008 described this mission.

The Governors Village Property Owners Association, through the oversight and authority of its board, is responsible for beautifying common areas, providing community activities and amenities, the design and enforcement of protective covenants and, as a result of these activities, protecting property values.

Board meetings are conducted by the board president (or co-presidents as we have this year).

In addition to overseeing budgeted items, the POA Board considers proposals from the different committees and homeowners for projects that are not budgeted, but which add value to the community. Other projects correcting community problems are discussed and when necessary, Talis is requested to obtain proposals for the POA Board’s evaluation.

Board Meetings

The board usually meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village at 6:30 pm. Meeting schedules are subject to change, but Talis can confirm their time and place. As of this time dates for the rest of 2016 are: July 20, September 29, November 1 (Annual meeting); December TBD.

Residents are welcome to attend board meetings. Each meeting includes a homeowners forum during which residents may speak.

Resources

The GVPOA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

Minutes from GVPOA Board of Directors are published on this website and on the Talis website once they have been approved by each member.

Governors Village Strategy – Mission, core values, vision, objectives, 2008-2011

Contacts

POA Board of Directors – listed above and also on Contacts page of this website.
Talis Management Group

Governors Village In Depth is sponsored by Governors Village Communication Committee.
Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates. Comments? susie_moffat at unc.edu

Governors Village In Depth: Neighborhood Grounds Committees

Announcing Governors Village In Depth

For 2014 the Governors Village Communication Committee is launching a new series of articles called Governors Village In Depth. Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates.

Kathy Lohr, who joined Communications this year as editor and special features coordinator, is spearheading this effort.

Recently Kathy interviewed POA board member and treasurer, John Eberhard, to learn how the Neighborhood Grounds Committees are organized, what their functions are and how they fit into the overall grounds budget for Governors Village. Communications looks forward to your feedback on this first article and welcomes ideas for future ones.

Echinacea purpurea (Purple Coneflower) - Photo by Susie Moffat

Echinacea purpurea (Purple Coneflower) -Photo: S.Moffat

Governors Village: One Community – Six Neighborhoods

Neighborhood Grounds Committees

By Kathy Lohr and John Eberhard

Have you wanted to see some upgrades in your neighborhood’s landscaping? Do you have an opinion about what should be planted in your berms, medians, or circles? Do you know of problem areas that warrant landscaping enhancements?

AND: Do you want to contribute to the ongoing progress and upkeep of the Governors Village community?

 THEN: Consider joining your local Grounds Committee, and have your say in many of the decisions that can enhance all the neighborhoods! With spring upon us, this is the perfect time! These groups work to improve landscaping and other amenities of our neighborhood common areas. Thus, they have the mission, the responsibility, and the opportunity to create a uniquely attractive landscape throughout the committee – one that reflects a significant standard of excellence and adds to the value, utility, and aesthetic appeal of our homes and environments.

Of the six neighborhoods in Governors Village, five have grounds committees: the Village itself, the Park, the Forest, the Lakes, and the Townes. (The apartments, as a sixth neighborhood, have a somewhat different arrangement.). These committees have considerable latitude about decisions for enhancing the appearance and grounds of their neighborhoods.

Even more important is that these committees have their own discretionary budgets for such enhancements, because regular maintenance of common areas is handled through a completely separate budget line for the Governors Village Property Owners Association (POA). The distinction is important, because the Grounds Committees do not have to worry about ongoing maintenance, such as basic upkeep, pest control, or irrigation and mulch. Thus, members of Grounds Committees can focus on what will bring visual beauty, additional appeal, and practical improvements to project priorities for landscaping – options and decisions that reflect preferences and ideas drawn from involvement in residents of each neighborhood.

Enhancements include a wide array of landscaping ideas. For example, one neighborhood may opt for replacing trees that may have been removed or having someone check the health of trees growing in critical places to be sure they are not diseased or dying. Others may believe that planting evergreens along sidewalks, or landscaping a center circle with ornamental trees and plants, is a high priority. Yet others may think that installing groundcover to enhance appearance of empty spots or to hold back erosion is important.

Committees can also consider enhancements that might be done over the longer term. Such steps might mean adding soil to bare areas before proceeding with new planting, installing benches, or augmenting lighting. Even erecting a gazebo, or planting a rose garden, or installing stone walls might not be outside the realm of possibilities!

Although the critical need is for committed volunteers to join their own (neighborhood) Grounds Committee, households themselves are important contributors to this effort. They may help to keep new trees well watered, add spring bulbs to common areas, and participate in annual clean-up days. These are wonderful opportunities even for neighborhood children to participate and add to the environmental appeal of their neighborhoods.

In short, residents in the various neighborhoods understand what will be pleasing to the eye and what will make for a safe and enjoyable environment for all. Each neighborhood’s own Grounds Committee can make the decisions about spending money (or perhaps holding onto it for a year or so for a major project) as it sees fit.

The budgets for 2014 for each committee are allocated from the GV POA overall budget. Otto White, of the POA, is the overall grounds committee liaison (contact: oeha1 at aol.com). This year, the total budget for grounds enhancements is $35,688. Of this, $900 is set aside for the apartments, leaving $34,788 for the other five neighborhoods.

The available funds are targeted to the five neighborhoods according to an equitable distribution depending on the current number of units in each of the areas. Thus, for 2014, the percentages and funds available for each neighborhood are as follows:

Neighborhoods Number of Units Percentage of Grounds Enhancement Budget 2014 Allotment ($)
Townes 160 31.7% $11,044
Park 144 28.6% $ 9,939
Village 100 19.8% $ 6,902
Forest 51 10.1% $ 3,520
Lake 49 9.7% $ 3,382

These amounts do not include any carryovers from previous years. That is, some neighborhood Grounds Committees may actually have more to use this year, or they may elect to save some funding for a major enhancement in 2015.

One important point to underscore is that the neighborhood enhancement monies are not the only funds available for improvements and to neighborhood environments.  The main POA board will continue to plan for and fund larger-scale improvements — ones that are simply too big or too costly for this enhancement program.  Recent examples of these more challenging projects include the expansion of the pool deck and the significant improvements around the lake. Each was funded by the POA board itself, outside of or in addition to neighborhood enhancement monies for these two neighborhoods.

The committee chairs or contacts for each of the neighborhoods are the following volunteers. They will be very happy to hear from you to volunteer your time to serve on the committee or for your ideas:

Townes – Peter DeStabler – destaeblerp at yahoo.com
Park – Jo Watta – jwatta1 at nc.rr.com
Village – Ann Cowen – anncowen24 at bellsouth.net and
Wes Weaver waweaver2003 at yahoo.com
Forest – Rosemary McGee – rosemarycm at mindspring.com and
Steve Simon ssimon at nc.rr.com
Lake – Bill Hlavac – bill.hlavac at syngenta.com and
Terry O’Brien – tcob0304 at yahoo.com

On behalf of the Governors Village POA Board of Directors, we urge you to volunteer for your own neighborhood’s Grounds Committee, and exercise your voice about the soft and hard landscaping options and enhancements for your own backyard!

 

Questions about this Governors Village In Depth article or suggestions for another topic?
Contact: Kathy Lohr (Communication Committee special features coordinator and editor) – kathy.lohr at gmail.com

Governors Village In Depth is sponsored by the Communication Committee.