Tag Archives: poa

Governors Village In Depth: Property Owners Association (POA)

A Governors Village In Depth article by Susie Moffat, Communication Committee.
Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates. 

With the Annual Property Owners Meeting coming up in November this seems like a good time to reissue an In Depth article originally published in 2016 describing some key points about the Governors Village Property Owners Association (GVPOA).

Introduction

The next GVPOA meeting is the Annual Meeting, scheduled for Tuesday, November 28, 2017. Meeting details and slate of candidates have not been announced yet for this year, but the meetings are usually held at Mount Carmel Baptist Church with sign-in beginning at 6:30 PM. Owners are encouraged to mark calendars to attend this important meeting in order to exercise their rights and responsibilities as property owners.

At the annual meeting property owners have an opportunity to vote to fill open board seats. Board members provide an update on the past year’s activities, improvements, and plans; present a financial report, including the budget for the new year; recognize volunteers and welcome new residents; and answer questions from the owners.

Ahead of the annual meeting, here is a refresher on how this community is structured.

Governors Village Property Owners Association (GVPOA)

POA 101. What Is Governors Village POA?

A property owners association (POA) is an organization established to govern a private community.  Homeowners in this community are automatically members of the master Governors Village Property Owners Association (GVPOA or POA).

GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws.

What Constitutes Governors Village Community?

Six neighborhoods comprise the community of Governors Village: the eponymous Governors Village, along with Governors Park, Governors Forest, Governors Lake, Townes of Governors Village and Camden Governors Village Apartments.  The last two neighborhoods may bear further explanation.

Camden Governors Village Apartments

Camden Governors Village Apartments has separate ownership, management and amenities from the rest of the Governors Village community, but as described in the bylaws is represented with one director’s seat on the community’s governing board.

Townes of Governors Village

The Townes neighborhood is a sub-association. Legally known as Townes of Governors Village Maintenance Association, it is a separate corporation, has its own officers and holds its own annual meeting in the fall for the homeowners. Within the Townes neighborhood, there are two sections of townhomes, the Townes and the Lake Townes.

The neighborhood’s owners pay dues to both the Townes sub-association and to the master Governors Village Property Owners Association (GVPOA). They contribute the same dues to GVPOA as other neighborhoods, with additional monthly dues to run the townhome association. While there are some areas of overlap between the townhomes sub-association and the master association, there are other areas, such as repainting of townhomes, that are not shared.

As part of the master Governors Village Property Owners Association (GVPOA), the Townes has one director seat on the GVPOA Board. Its owners are eligible for the three at-large directors on that board as well.

How Are GVPOA Board of Directors Chosen?

As mentioned earlier, GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws. There are nine seats on the board.

The apartment (Camden Governors Village Apartments) owner member is entitled to elect one director. Historically the apartment property manager has filled this position.

The remaining eight residential members of the POA board are elected to three-year terms by the community’s homeowners during the annual meeting, usually held in November. These elected board members donate many hours of service to managing and improving the community.

Each of the neighborhoods (Forest, Lake, Park, Townes, Village) has one (1) director seat, and there are three (3) at-large directors who can be from any of the neighborhoods.

Three seats come up for election every year. No director may be elected to more than two consecutive three-year terms. Directors must be owners, but none is required to be a resident of North Carolina.

Board members elect officers at their first board of directors meeting each year.

Responsibilities Of The Board

As set out in the bylaws, the business and affairs of the master association are managed by its Board of Directors.

A guiding strategy set by the POA Board in 2008 described this mission.

The Governors Village Property Owners Association, through the oversight and authority of its board, is responsible for beautifying common areas, providing community activities and amenities, the design and enforcement of protective covenants and, as a result of these activities, protecting property values.

Board meetings are conducted by the board president.

In addition to overseeing budgeted items, the POA Board considers proposals from the different committees and homeowners for projects that are not budgeted, but which add value to the community. Other projects correcting community problems are discussed and when necessary, the management company (Talis) is requested to obtain proposals for the POA Board’s evaluation.

Board Meetings

The board usually meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village at 6:30 pm. Meeting schedules are subject to change, but the management company can confirm their time and place. Upcoming meetings and agendas usually are published on the community website.

Residents are welcome to attend board meetings. Each meeting includes a homeowners forum during which residents may speak.

Resources

The GVPOA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

Minutes from GVPOA Board of Directors are published on this website and on the management company website once they have been approved by each member.

Governors Village Strategy – Mission, core values, vision, objectives, 2008-2011

Contacts

POA Board of Directors – see Contacts

Management Company – Talis Management Group

Governors Village In Depth – Susie Moffat, susie_moffat at unc.edu

Governors Village In Depth is sponsored by Governors Village Communication Committee.

 

Meet the 2016 Governors Village POA Board Of Directors

Governors Village In Depth article by Susie Moffat, Communication Committee. This feature introduces the 2016 board of directors and discusses the structure of Governors Village.

2016 Board Of Directors.jpg

2016 Governors Village Board of Directors. Pictured, left to right: Daniel Guy, Bill Hlavac, John Eberhard, Cliff Simpson, Wes Weaver, Ted Smith, Alina Cochran (Talis). Not pictured: Adele McLean, Kalyan Ghosh, LaVerne Blankenship. Photo: S. Moffat

Meet The 2016 Governors Village POA Board of Directors

Smiling broadly the 2016 board of directors were photographed just after adjournment of the June 2, 2016 meeting.

Identified here with their director positions, term-ending dates, offices, committee liaison duties and contact information, they are from left to right:

  • Daniel Guy – Park Director (2016) Co-President, Communication Liaison
  • Bill Hlavac – Lake Director (2016)
 Safety Liaison
  • John Eberhard – At Large Director (2018) 
Treasurer, Recreation Liaison
  • Clifford Simpson – At Large Director (2016) Co-President, Social Liaison
  • Wesley Weaver – Village Director (2017)
 Secretary, ARB Liaison
  • Ted Smith – At Large Director (2017)
 Vice-President, Grounds Liaison
  • Alina Cochran – Talis Association Manager (Talis Management, LLC is the company hired by Governors Village Property Owners Association (POA) to provide financial operations and overall management assistance to the POA.)

Not pictured:

Now that you briefly have met the current board of directors, step back and take a larger look at the community itself, starting with some basics.

POA 101. What Is Governors Village POA?

A property owners association (POA) is an organization established to govern a private community.  Homeowners in this community are automatically members of the master Governors Village Property Owners Association (GVPOA or POA).

GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws.

What Constitutes Governors Village Community?

Six neighborhoods comprise the community of Governors Village: the eponymous Governors Village, along with Governors Park, Governors Forest, Governors Lake, Townes of Governors Village and Camden Governors Village Apartments.  The last two neighborhoods may bear further explanation.

Camden Governors Village Apartments

Camden Governors Village Apartments has separate ownership, management and amenities from the rest of the Governors Village community, but as described in the bylaws is represented with one director’s seat on the community’s governing board.

Townes of Governors Village

The Townes neighborhood is a sub-association. Legally known as Townes of Governors Village Maintenance Association, it is a separate corporation, has its own officers and holds its own annual meeting in the fall for the homeowners. Within the Townes neighborhood, there are two sections of townhomes, the Townes and the Lake Townes.

The neighborhood’s owners pay dues to both the Townes sub-association and to the master Governors Village Property Owners Association (GVPOA). They contribute the same dues to GVPOA as other neighborhoods, with additional monthly dues to run the townhome association. While there are some areas of overlap between the townhomes sub-association and the master association, there are other areas, such as repainting of townhomes, that are not shared.

As part of the master Governors Village Property Owners Association (GVPOA), the Townes has one director seat on the GVPOA Board. Its owners are eligible for the three at-large directors on that board as well.

How Are GVPOA Board of Directors Chosen?

As mentioned earlier, GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws. There are nine seats on the board.

The apartment (Camden Governors Village Apartments) owner member is entitled to elect one director. Historically the apartment property manager has filled this position.

The remaining eight residential members of the POA board are elected to three-year terms by the community’s homeowners during the annual meeting, usually held in November. These elected board members donate many hours of service to managing and improving the community.

Each of the neighborhoods (Forest, Lake, Park, Townes, Village) has one (1) director seat, and there are three (3) at-large directors who can be from any of the neighborhoods.

Three seats come up for election every year. No director may be elected to more than two consecutive three-year terms. Directors must be owners, but none is required to be a resident of North Carolina.

Board members elect officers at their first board of directors meeting each year.

Responsibilities Of The Board

As set out in the bylaws, the business and affairs of the master association are managed by its Board of Directors.

A guiding strategy set by the POA Board in 2008 described this mission.

The Governors Village Property Owners Association, through the oversight and authority of its board, is responsible for beautifying common areas, providing community activities and amenities, the design and enforcement of protective covenants and, as a result of these activities, protecting property values.

Board meetings are conducted by the board president (or co-presidents as we have this year).

In addition to overseeing budgeted items, the POA Board considers proposals from the different committees and homeowners for projects that are not budgeted, but which add value to the community. Other projects correcting community problems are discussed and when necessary, Talis is requested to obtain proposals for the POA Board’s evaluation.

Board Meetings

The board usually meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village at 6:30 pm. Meeting schedules are subject to change, but Talis can confirm their time and place. As of this time dates for the rest of 2016 are: July 20, September 29, November 1 (Annual meeting); December TBD.

Residents are welcome to attend board meetings. Each meeting includes a homeowners forum during which residents may speak.

Resources

The GVPOA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

Minutes from GVPOA Board of Directors are published on this website and on the Talis website once they have been approved by each member.

Governors Village Strategy – Mission, core values, vision, objectives, 2008-2011

Contacts

POA Board of Directors – listed above and also on Contacts page of this website.
Talis Management Group

Governors Village In Depth is sponsored by Governors Village Communication Committee.
Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates. Comments? susie_moffat at unc.edu

Results From Governors Village 2020 Survey

In May 2015 the Communication Committee conducted a long-range planning survey of homeowners on behalf of the Board of Directors of the Governors Village Property Owners Association (POA). The topic was Governors Village 2020 – Looking ahead: what is your vision for our community?

The online survey provided homeowners with an opportunity to express likes and dislikes about the community currently and to suggest ideas for future improvements. In particular the board was interested in gathering information about amenities and capital improvements.

Out of 504 lots in the Governors Village community, there were 155 responses submitted, for a response rate of 31%. Communication Committee members organized and analyzed the data over the summer. A preliminary report was presented to the POA Board in July and the final report was delivered in time for the September 2015 meeting.

Attachment
Governors Village 2020 – Survey Report, 12MB (PDF)

Contact
Ted Smith – Communication Liaison – tsmith9856 at aol.com

Meet the 2015 Governors Village POA Board Of Directors

2015 POA Board of Directors - l. to r., Alina Cochran (Talis Community Manager), Wes Weaver, Rosemary McGee - Chair, John Eberhard, Ted Smith and Cliff Simpson. Not Pictured: Bill Hlavac, Daniel Guy, Peter Destaebler, and Laverne Blankenship. Photo credit: James Glenos.

2015 POA Board of Directors – l. to r., Alina Cochran (Talis Community Manager), Wes Weaver, Rosemary McGee – Chair, John Eberhard, Ted Smith and Cliff Simpson. Not Pictured: Bill Hlavac, Daniel Guy, Peter Destaebler, and Laverne Blankenship. Photo credit: James Glenos.

The 2015 POA board of directors is pictured prior to the July 16, 2015 meeting. This nine-member board serves as the governing body of the Governors Village Property Owners Association (POA). Guided by a set of rules, or bylaws, this group donates many hours of dedicated service to improving the community.

The POA board is elected by the community’s homeowners during the annual meeting, usually held in November. Each neighborhood has one director seat, and there are three at large directors who can be from any of the neighborhoods. Three seats come up for election every year. Board members elect officers at the first board of directors meeting each year.

Here are the 2015 board of directors listed with their director positions, term-ending dates, offices, committee liaison duties and contact information. This information is also available on the Contacts page of this website.

Rosemary McGee – Forest Director (2015) 
President, ARB Liaison – mcgee10010 at gmail.com
Wesley Weaver – Village Director (2017)
 Vice-President, Grounds Liaison – waweaver2003 at yahoo.com
John Eberhard – At Large Director (2015) 
Treasurer – 
jeberhard at nc.rr.com
Daniel Guy – Park Director (2016) 
Secretary, Recreation Liaison – 
dwguy at nc.rr.com
Bill Hlavac – Lake Director (2016)
 Safety Liaison – bill.hlavac at syngenta.com
Clifford Simpson – At Large Director (2016) 
Social Liaison – cliff.simpson at sbcglogal.net
Ted Smith – At Large Director (2017)
 Communication Liaison – tsmith9856 at aol.com
Peter Destaebler – Townes Director (2015) 
Liaison to the GV Board –
destaeblerp at yahoo.com
LaVerne Blankenship – Property Manager 
Camden Governors Village
, 100 Durant Street – 
Director – 
lblankenship at camdenliving.com

The POA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

The board meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village, 100 Durant Street, at 6:30 pm. Dates for the rest of 2015 are September 17; November 10 (Annual Meeting); December 17. Residents are welcome to attend board meetings and each meeting includes a Homeowners Forum during which residents may speak. Contact Talis to confirm time and place.

 

Governors Village 2020 Survey

Governors Village Community Members,

The Board of Directors of the Governors Village Property Owners Association needs your feedback on amenities and capital improvements that residents would like to see in the coming years. Are there amenities that you believe should be added? Removed? Upgraded? Repurposed? Have you seen features or facilities in other communities that we might consider for Governors Village?

To get your input, we have designed a brief online survey to ask for as many ideas and preferences as possible. The survey should take only about 10 minutes to complete. We strongly encourage all households to take the time and give us your best thoughts about whether and how to improve our environment and features of all the neighborhoods in Governors Village. Please visit the following link to take the survey by May 29, 2015.

Governors Village 2020 Survey:
https://governorsvillage.org/survey

Sincerely,

Governors Village Property Owners Association

2014 Governors Village POA Annual Meeting

Dear Governors Village Property Owner,

On Tuesday, November 11, 2014 at 7:00 PM the Governors Village Property Owners Association (POA) will hold its Annual Meeting at Mount Carmel Baptist Church located at 2016 Mt. Carmel Church Road Chapel Hill, NC 27517. Please mark your calendar now so you will be able to attend this important meeting in order to exercise your rights and responsibilities as a property owner. Sign-in will begin at 6:30 PM.

Enclosed is a copy of the 2015 Budget as approved by the Board of Directors. The annual assessment for 2015 will be $1,020 per year – the assessment will not increase from 2014 to 2015. The budget will be reviewed at the Annual Meeting.

At the Annual Meeting four Board of Director positions will be up for election:

  • Governors Village Seat (currently held by Wes Weaver)
  • Governors Lake Seat (currently held by Bill Hlavac – appointed by Board through the end of this year, seat for remainder of 2 years)
  • Townes of Governors Village Seat (currently held by Peter DeStaebler – appointed by Board
    through the end of this year, seat for remainder of 1 year)
  • At Large Seat (currently held by Otto White)

There are four nominees: Wes Weaver – 20024 Boyd for the Village seat, Bill Hlavac – 12010 Wicker for Lake seat, Peter DeStaebler – 11035 David Stone for Townes seat and Ted Smith – 10005 Raintree Bend for At-Large seat. Information on these four individuals is included below (see enclosures).

Please complete the enclosed proxy and return it to Talis so if a last minute change prevents you from attending, the quorum requirements needed to conduct business can still be met. If you send in your proxy and do attend the meeting, the proxy will be returned to you at the time you sign-in. In order to meet quorum, proxies must be returned to Talis no later than 5:30 PM Monday, November 10. This return date will allow us to prepare for an orderly registration. Proxies will not be accepted at the door.

Thank you and we look forward to seeing you at the November 11 Annual Meeting.

Sincerely,

Alina Cochran, CMCA, AMS, PCAM
Community Manager
Governors Village Property Owners Association, Inc.

Enclosures:

  1. 2014_GV_Annual_Meeting_Notice and Proxy Form, updated October 30, 2014
  2. 2014_GV_Nominee_Poster
  3. 2015_GV_Budget (Draft)