Category Archives: gv Communication

Minutes – Communication Committee January 15, 2018

The Governors Village Communication Committee held its first quarterly meeting of the year Monday, January 15, 2018.

Welcome Program director Terry Landers reported during 2017, our community had 50 properties change ownership:

• 14 in the Village
• 9 in the Park
• 3 in the Forest
• 3 in the Lake
• 21 in the Townes

Please see the attached minutes for other meeting details.

Contact
Susie Moffat, Communication Committee Webmaster, susie_moffat at unc.edu

Attachment
Communication Committee Minutes January 15, 2018 (PDF)

Also See:
Welcome Letter
Website Content Policy

Agenda – Communication Committee Meeting Monday, January 15, 2018

The Governors Village Communication Committee holds its first quarterly meeting of the year on Monday, January 15, 2018 at 6:00 PM – 7:30 PM.

The meeting agenda is attached.

New members are always welcome. Joining communications is a great way to get involved in our community.  Our function is to share information—provide timely, accessible and accurate information to residents in the community about Governors Village Property Owner Association (POA) business and community events. Please contact Susie or Ted for more information.

Attachment:
Communication Committee Agenda, January 15, 2018 (PDF)

Contact
Susie Moffat, Communication chair, webmaster − susie_moffat at unc.edu
Ted Smith, Communication photographer, meeting host, tsmith9856 at aol.com

2018 – Happy New Year!

Looking back at 2017

January

The Communication Committee held its first quarterly meeting of the year. This group supports the website, welcomes new residents and photographs community activities.

2017 Communication Committee: Terry Landers, Welcome Program; Susie Moffat, Chair and Webmaster; Ted Smith, Photographer; Kalyan Ghosh, Board Liaison. Not pictured: Jennifer Allen, new member. Photo: Jennifer Allen

The Governors Village POA Board of Directors met January 10, 2017.

2017 Governors Village Board of Directors. Left to right: Daniel Guy, Park Director; Alina Cochran, Association Manager; Kalyan Ghosh, Forest Director and President; Cliff Simpson, At-Large Director and Secretary; Wes Weaver, Village Director; Ted Smith, At-Large Director and Vice-President; John Eberhard, At-Large Director and Treasurer; Bill Hlavac, Lake Director.
Absent: Adele McLean, Townes Director; LaVerne Blankenship, Camden Governors Village Property Manager.
Photo: Sandra Bigas (Talis).

February

Grounds exploded into color as early spring blooms brightened neighborhoods and lifted spirits.

March

A major sidewalk repair project took place over several weeks throughout the community.

The POA Board of Directors met March 16, 2017.

April

Robin and Steve Heesacker hosted TGIS.

Communication Committee held its second quarterly meeting of the year April 17, 2017.

The annual Governors Village Easter Egg Hunt was held Saturday, April 15, 2017, featuring story time, yoga and egg hunt and treats.

The annual Community Yard Sale was held Saturday, April 29, 2017.

May

A TGIS get-together was hosted by Shannon and Adam Novak. Attending TGIS is a great way to meet and get to know your neighbors in a fun and relaxed setting.

June

The Governors Village POA Board of Directors met May 2, 2017.

Governors Village community held its 12th Annual Firemen’s 5K Fun Run & Pancake Breakfast, Record contributions were collected on behalf of the North Chatham Fire Department.

 

July

Social Committee held an open meeting seeking new members and encouraging residents to become involved in the life of the community.

The Communication Committee held its third quarterly meeting of the year Monday, July 17, 2017.

The Governors Village POA Board of Directors met July 27, 2017 finalizing a resolution: Adopting Rules and Regulations With Respect To Dogs In GVPOA.

September

Residents turned out for the Annual Pool Party and Benefit for The Food Bank of Central & Eastern NC with catering by Nana Taco.

The North Carolina Chapter of the Community Associations Institute (CAI) acknowledged Governors Village with the 2017 Community of the Year award. The award recognizes the work of our property management company, Talis, the Board of Directors and the various community and neighborhood committees whose volunteers devote so much of their time to the success of the events and the upkeep of the community facilities we all enjoy.

The POA Board of Directors met September 26, 2017.

October

In October there were two opportunities for homeowners in Governors Village to talk with the Chatham County Sheriff’s office to learn about the current trends with crime reported in the area as well as general safety tips.

Communication Committee held its 2017 fourth quarterly meeting.

After a summer hiatus TGIS resumed. Linda and Dan Chegash kicked off the new season  at their home in the Park. Their Blue Popcorn Band provided live entertainment.

To highlight some key points about the structure of the Governors Village Property Owners Association (GVPOA), Communication Committee published A Governors Village In Depth article.

Governors Village BooFest was held on Saturday, October 21, 2017. The Halloween festivities featured face painting, games, pumpkin decorating and a costume parade, followed by an overnight Family Camp-out in Meadow Park.

Costume Parade

November

In November we held our annual property owners association (POA) meeting.

The social committee organized a new event, a Turkey Day 5K Gallup on Thanksgiving Day.

Governors Village Turkey Day 5K Gallup

December

December brought a new social event, sky watching with Morehead Planetarium guides–Cosmos & Cocoa.

Santa visited each of our neighborhoods riding high atop a Chatham County firetruck. Later that evening luminaries lit up the community to support Ronald McDonald House.

 

Wishing a peaceful and healthy New Year to the Governors Village community and to all residents of the world.

Contact
Susie Moffat, Communication Committee Chair and Webmaster, susie_moffat at unc.edu

Minutes – Communication Committee October 30, 2017

The Governors Village Communication Committee held its final quarterly meeting of the year Monday, October 30, 2017. We are pleased to welcome a new member this month, Jeff SooHoo. Thanks to Terry Landers for preparing the attached minutes.

Contact
Susie Moffat, Communication Committee Chair and Webmaster, susie_moffat at unc.edu

Attachment
Communications Committee Minutes October 30, 2017 (PDF)

Also See:
Communication Committee section of the Documents page (Welcome Letter and the Website Content Policy)

Agenda – Communication Committee Meeting Monday, October 30, 2017

The Governors Village Communication Committee holds its 2017 fourth quarterly meeting on Monday, October 30, 2017 at 6:00 PM – 7:30 PM.

The meeting agenda is attached.

New members are always welcome. Joining communications is a great way to get involved in our community.  Our function is to share information—provide timely, accessible and accurate information to residents in the community about Property Owner Association (POA) business and community events.

Attachment:
Communication Committee Agenda, October 30, 2017 (PDF)

Contact
Susie Moffat − susie_moffat at unc.edu
Ted Smith − tsmith9856 at aol.com

Governors Village In Depth: Property Owners Association (POA)

A Governors Village In Depth article by Susie Moffat, Communication Committee.
Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates. 

With the Annual Property Owners Meeting coming up in November this seems like a good time to reissue an In Depth article originally published in 2016 describing some key points about the Governors Village Property Owners Association (GVPOA).

Introduction

The next GVPOA meeting is the Annual Meeting, scheduled for Tuesday, November 28, 2017. Meeting details and slate of candidates have not been announced yet for this year, but the meetings are usually held at Mount Carmel Baptist Church with sign-in beginning at 6:30 PM. Owners are encouraged to mark calendars to attend this important meeting in order to exercise their rights and responsibilities as property owners.

At the annual meeting property owners have an opportunity to vote to fill open board seats. Board members provide an update on the past year’s activities, improvements, and plans; present a financial report, including the budget for the new year; recognize volunteers and welcome new residents; and answer questions from the owners.

Ahead of the annual meeting, here is a refresher on how this community is structured.

Governors Village Property Owners Association (GVPOA)

POA 101. What Is Governors Village POA?

A property owners association (POA) is an organization established to govern a private community.  Homeowners in this community are automatically members of the master Governors Village Property Owners Association (GVPOA or POA).

GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws.

What Constitutes Governors Village Community?

Six neighborhoods comprise the community of Governors Village: the eponymous Governors Village, along with Governors Park, Governors Forest, Governors Lake, Townes of Governors Village and Camden Governors Village Apartments.  The last two neighborhoods may bear further explanation.

Camden Governors Village Apartments

Camden Governors Village Apartments has separate ownership, management and amenities from the rest of the Governors Village community, but as described in the bylaws is represented with one director’s seat on the community’s governing board.

Townes of Governors Village

The Townes neighborhood is a sub-association. Legally known as Townes of Governors Village Maintenance Association, it is a separate corporation, has its own officers and holds its own annual meeting in the fall for the homeowners. Within the Townes neighborhood, there are two sections of townhomes, the Townes and the Lake Townes.

The neighborhood’s owners pay dues to both the Townes sub-association and to the master Governors Village Property Owners Association (GVPOA). They contribute the same dues to GVPOA as other neighborhoods, with additional monthly dues to run the townhome association. While there are some areas of overlap between the townhomes sub-association and the master association, there are other areas, such as repainting of townhomes, that are not shared.

As part of the master Governors Village Property Owners Association (GVPOA), the Townes has one director seat on the GVPOA Board. Its owners are eligible for the three at-large directors on that board as well.

How Are GVPOA Board of Directors Chosen?

As mentioned earlier, GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws. There are nine seats on the board.

The apartment (Camden Governors Village Apartments) owner member is entitled to elect one director. Historically the apartment property manager has filled this position.

The remaining eight residential members of the POA board are elected to three-year terms by the community’s homeowners during the annual meeting, usually held in November. These elected board members donate many hours of service to managing and improving the community.

Each of the neighborhoods (Forest, Lake, Park, Townes, Village) has one (1) director seat, and there are three (3) at-large directors who can be from any of the neighborhoods.

Three seats come up for election every year. No director may be elected to more than two consecutive three-year terms. Directors must be owners, but none is required to be a resident of North Carolina.

Board members elect officers at their first board of directors meeting each year.

Responsibilities Of The Board

As set out in the bylaws, the business and affairs of the master association are managed by its Board of Directors.

A guiding strategy set by the POA Board in 2008 described this mission.

The Governors Village Property Owners Association, through the oversight and authority of its board, is responsible for beautifying common areas, providing community activities and amenities, the design and enforcement of protective covenants and, as a result of these activities, protecting property values.

Board meetings are conducted by the board president.

In addition to overseeing budgeted items, the POA Board considers proposals from the different committees and homeowners for projects that are not budgeted, but which add value to the community. Other projects correcting community problems are discussed and when necessary, the management company (Talis) is requested to obtain proposals for the POA Board’s evaluation.

Board Meetings

The board usually meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village at 6:30 pm. Meeting schedules are subject to change, but the management company can confirm their time and place. Upcoming meetings and agendas usually are published on the community website.

Residents are welcome to attend board meetings. Each meeting includes a homeowners forum during which residents may speak.

Resources

The GVPOA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

Minutes from GVPOA Board of Directors are published on this website and on the management company website once they have been approved by each member.

Governors Village Strategy – Mission, core values, vision, objectives, 2008-2011

Contacts

POA Board of Directors – see Contacts

Management Company – Talis Management Group

Governors Village In Depth – Susie Moffat, susie_moffat at unc.edu

Governors Village In Depth is sponsored by Governors Village Communication Committee.

 

Minutes – Communication Committee July 17, 2017

The Governors Village Communication Committee held its third quarterly meeting of the year Monday, July 17, 2017. Please see the attached minutes for details.

Contact
Susie Moffat, Communication Committee Chair and Webmaster, susie_moffat at unc.edu

Attachment
Communications Committee Minutes July 18, 2017 (PDF)

Also See:
Communication Committee section of the Documents page (Welcome Letter and the Website Content Policy)

Agenda – Communication Committee Meeting Monday, July 17, 2017

The Governors Village Communication Committee holds its 2017 third quarterly meeting on Monday, July 17, 2017 at 6:00 PM – 7:30 PM at former Bean and Barrel.

The meeting agenda is attached.

New members are always welcome. Joining communications is a great way to get involved in our community.  Our function is to share information—provide timely, accessible and accurate information to residents in the community about Property Owner Association (POA) business and community events.

Attachment:
Communication Committee Agenda, July 17, 2017 (PDF)

Contact
Susie Moffat − susie_moffat at unc.edu