Category Archives: gv POA Business

No Trespassing Signs- Clarification

Debbi Nichols, chair of the Governors Village Architectural Review Board (ARB) has provided a clarification on signage in the community.

Good evening,
At the annual HOA meeting last night, the Chatham County Police Department discussed the recent incident involving men in a white van canvassing the neighborhood. He had some suggestions for your safety- do not allow strange people inside your house, instruct the person to get off your property, etc. The topic of No Trespassing signs was raised.

For clarification, signs are not allowed in our neighborhoods without ARB approval. The ARB will take this under advisement at our next meeting. Yard signs will not be allowed.

This issue has come up infrequently in the past- people selling magazines, cleaning supplies, meat, furniture. This recent encounter was the first I am aware of that involved threatening behavior towards one of our neighbors. We do have No Soliciting signs at the entrances, but it is difficult for the deputies to enforce. However, in addition to safety, one of our responsibilities is to protect property values. Multiple No Trespassing signs would definitely affect values and our appeal to potential residents.

If you would like to send your comments to the ARB Board for review, please send them to Alina at Talis/ Townes Properties or myself.

Please be vigilant and aware of what is going on the neighborhood, and call the police if you see anything that appears unusual. Wishing all a safe holiday season.

Debbi Nichols
ARB

Contacts:
Alina Cochran, Association Manager, AlinaCochran@TowneProperties.com
Debbi Nichols, ARB Chair, dnichols483@icloud.com

2017 Annual Meeting Governors Village POA, November 28, 2017

Important materials have been distributed to Governors Village property owners regarding the upcoming 2017 Annual Meeting and other announcements. Documents are attached below.

Please note our management company Tallis Management changed its name to Towne Properties Raleigh District effective October 1, 2017. The company was purchased in 2015 by Towne Properties.

Annual Meeting Announcement For Governors Village Property Owners Association (POA)
November 28, 2017, 7:00 PM, Mount Carmel Baptist Church

Dear Governors Village Property Owner,

On Tuesday, November 28, 2017 at 7:00 PM the Governors Village Property Owners Association (POA) will hold its Annual Meeting at Mount Carmel Baptist Church located at 2016 Mt. Carmel Church Road Chapel Hill, NC 27517. Please mark your calendar now so you will be able to attend this important meeting in order to exercise your rights and responsibilities as a property owner. Sign-in will begin at 6:30 PM.

Please complete the enclosed proxy and return it to us, so if a last minute change prevents you from attending, the quorum requirements needed to conduct business can still be met. If you send in your proxy and do attend the meeting, the proxy will be returned to you at the time you sign-in. In order to meet quorum, proxies must be returned to us no later than 5:30 PM on Monday, November 27, 2017. This return date will allow us to prepare for an orderly registration. Proxies will not be accepted at the door.

Thank you and we look forward to seeing you at the November 28th Annual Meeting.

Best regards,

Alina Cochran, PCAM®, AMS®, CMCA®
Association Manager | Towne Properties Raleigh District
Governors Village Property Owners Association, Inc.

Attachment
Governors Village Annual Meeting Notice 2017,  (PDF). This attachment includes letter, proxy form, candidate profile, budget:

Letter to Homeowners From Our Management Company
Name change: Towne Properties
Assessment payment options effective January 1, 2018
Towne Properties Community Website

Proxy Form (If you are unable to attend the the quorum requirements can still be met)

Candidate profile for Ted Smith, At Large Seat Nominee
There is currently no candidate for the Village Seat.

2018 Governors Village Budget

Contact: Alina Cochran, Association Manager, AlinaCochran@TowneProperties.com

Agenda – Communication Committee Meeting Monday, October 30, 2017

The Governors Village Communication Committee holds its 2017 fourth quarterly meeting on Monday, October 30, 2017 at 6:00 PM – 7:30 PM.

The meeting agenda is attached.

New members are always welcome. Joining communications is a great way to get involved in our community.  Our function is to share information—provide timely, accessible and accurate information to residents in the community about Property Owner Association (POA) business and community events.

Attachment:
Communication Committee Agenda, October 30, 2017 (PDF)

Contact
Susie Moffat − susie_moffat at unc.edu
Ted Smith − tsmith9856 at aol.com

Governors Village In Depth: Property Owners Association (POA)

A Governors Village In Depth article by Susie Moffat, Communication Committee.
Designed to be of interest to new and long-term residents alike, this occasional series is aimed at exploring and explaining how our community operates. 

With the Annual Property Owners Meeting coming up in November this seems like a good time to reissue an In Depth article originally published in 2016 describing some key points about the Governors Village Property Owners Association (GVPOA).

Introduction

The next GVPOA meeting is the Annual Meeting, scheduled for Tuesday, November 28, 2017. Meeting details and slate of candidates have not been announced yet for this year, but the meetings are usually held at Mount Carmel Baptist Church with sign-in beginning at 6:30 PM. Owners are encouraged to mark calendars to attend this important meeting in order to exercise their rights and responsibilities as property owners.

At the annual meeting property owners have an opportunity to vote to fill open board seats. Board members provide an update on the past year’s activities, improvements, and plans; present a financial report, including the budget for the new year; recognize volunteers and welcome new residents; and answer questions from the owners.

Ahead of the annual meeting, here is a refresher on how this community is structured.

Governors Village Property Owners Association (GVPOA)

POA 101. What Is Governors Village POA?

A property owners association (POA) is an organization established to govern a private community.  Homeowners in this community are automatically members of the master Governors Village Property Owners Association (GVPOA or POA).

GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws.

What Constitutes Governors Village Community?

Six neighborhoods comprise the community of Governors Village: the eponymous Governors Village, along with Governors Park, Governors Forest, Governors Lake, Townes of Governors Village and Camden Governors Village Apartments.  The last two neighborhoods may bear further explanation.

Camden Governors Village Apartments

Camden Governors Village Apartments has separate ownership, management and amenities from the rest of the Governors Village community, but as described in the bylaws is represented with one director’s seat on the community’s governing board.

Townes of Governors Village

The Townes neighborhood is a sub-association. Legally known as Townes of Governors Village Maintenance Association, it is a separate corporation, has its own officers and holds its own annual meeting in the fall for the homeowners. Within the Townes neighborhood, there are two sections of townhomes, the Townes and the Lake Townes.

The neighborhood’s owners pay dues to both the Townes sub-association and to the master Governors Village Property Owners Association (GVPOA). They contribute the same dues to GVPOA as other neighborhoods, with additional monthly dues to run the townhome association. While there are some areas of overlap between the townhomes sub-association and the master association, there are other areas, such as repainting of townhomes, that are not shared.

As part of the master Governors Village Property Owners Association (GVPOA), the Townes has one director seat on the GVPOA Board. Its owners are eligible for the three at-large directors on that board as well.

How Are GVPOA Board of Directors Chosen?

As mentioned earlier, GVPOA is governed by a board of directors elected by its members and a set of rules called bylaws. There are nine seats on the board.

The apartment (Camden Governors Village Apartments) owner member is entitled to elect one director. Historically the apartment property manager has filled this position.

The remaining eight residential members of the POA board are elected to three-year terms by the community’s homeowners during the annual meeting, usually held in November. These elected board members donate many hours of service to managing and improving the community.

Each of the neighborhoods (Forest, Lake, Park, Townes, Village) has one (1) director seat, and there are three (3) at-large directors who can be from any of the neighborhoods.

Three seats come up for election every year. No director may be elected to more than two consecutive three-year terms. Directors must be owners, but none is required to be a resident of North Carolina.

Board members elect officers at their first board of directors meeting each year.

Responsibilities Of The Board

As set out in the bylaws, the business and affairs of the master association are managed by its Board of Directors.

A guiding strategy set by the POA Board in 2008 described this mission.

The Governors Village Property Owners Association, through the oversight and authority of its board, is responsible for beautifying common areas, providing community activities and amenities, the design and enforcement of protective covenants and, as a result of these activities, protecting property values.

Board meetings are conducted by the board president.

In addition to overseeing budgeted items, the POA Board considers proposals from the different committees and homeowners for projects that are not budgeted, but which add value to the community. Other projects correcting community problems are discussed and when necessary, the management company (Talis) is requested to obtain proposals for the POA Board’s evaluation.

Board Meetings

The board usually meets on the third Thursday of odd-numbered months at the Community Room, Camden Governors Village at 6:30 pm. Meeting schedules are subject to change, but the management company can confirm their time and place. Upcoming meetings and agendas usually are published on the community website.

Residents are welcome to attend board meetings. Each meeting includes a homeowners forum during which residents may speak.

Resources

The GVPOA governing documents, including the Bylaws and the Covenants, are located on the Documents page, along with a summary of POA rules and regulations.

Minutes from GVPOA Board of Directors are published on this website and on the management company website once they have been approved by each member.

Governors Village Strategy – Mission, core values, vision, objectives, 2008-2011

Contacts

POA Board of Directors – see Contacts

Management Company – Talis Management Group

Governors Village In Depth – Susie Moffat, susie_moffat at unc.edu

Governors Village In Depth is sponsored by Governors Village Communication Committee.

 

Minutes – POA Board of Directors Meeting September 26, 2017

2017 Governors Village Board of Directors. Left to right: Daniel Guy, Park Director; Alina Cochran, Association Manager; Kalyan Ghosh, Forest Director and President; Cliff Simpson, At-Large Director and Secretary; Wes Weaver, Village Director; Ted Smith, At-Large Director and Vice-President; John Eberhard, At-Large Director and Treasurer; Bill Hlavac, Lake Director.
Absent: Adele McLean, Townes Director; LaVerne Blankenship, Camden Governors Village Property Manager.
Photo: Sandra Bigas (Talis). May 2, 2017.

The Governors Village POA Board of Directors met September 26, 2017 at the Community Room of Camden Governors Village Apartments.

The September meeting minutes are attached.  Numerous items were discussed. Please take a moment to review actions by the board and projects underway throughout the community.

Future 2017  Meetings: November 28 (Annual Meeting)
The current board is pictured above. As mentioned in the minutes, Bill Hlavac presented and the board accepted the nominating slate of members for 2018.  Elections for open board positions will take place at the annual meeting on November 28, 2017.

An amendment was made under the Finance Report to the previous set of minutes from July. Amended July minutes are attached.

Attachments
Governors Village POA Minutes, September 26, 2017 (PDF)
Governors Village POA Minutes July 27, 2017, Amended (PDF)

Contact
Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x7204)
POA Board of Directors – see Contacts

 

 

Governors Village CAI Award

2017 Community of Excellence

Board director Ted Smith shared exciting news this week. In September the North Carolina Chapter of the Community Associations Institute (CAI) acknowledged Governors Village with the 2017 Community of the Year award.

“CAI provides information, education, and resources to the homeowner volunteers who govern communities and the professionals who support them.”[1]

Ted noted, “Our community won this award because of the good work of our property management company, Talis, the Board of Directors and the various community and neighborhood committees whose volunteers devote so much of their time to the success of the events and the upkeep of the community facilities we all enjoy.

This is a picture of part of the award. If you would like to see the plaque in its entirety come to the Annual Homeowners Meeting on November 28, 2017.”

 

Agenda – POA Board of Directors Meeting Tuesday, September 26, 2017

The Governors Village POA Board of Directors will meet 6:30 pm on Tuesday, September 26, 2017 at the Community Room of Camden Governors Village Apartments.

Residents are welcome to attend board meetings. The homeowners forum scheduled from 6:30-7:00 pm will include discussion of landscaping.

The meeting agenda is attached.

The next board meeting will actually the the Annual Meeting on November 28, 2017.

Attachment
Governors Village POA Agenda, Tuesday, September 26, 2017 (PDF)

Contacts
Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x7204)
POA Board of Directors – see Contacts

 

 

Minutes – POA Board of Directors Meeting July 27, 2017

The Governors Village POA Board of Directors met July 27, 2017 at the Community Room of Camden Governors Village Apartments.

The meeting minutes are attached. A number of homeowners attended the July meeting and a variety of items were discussed, including issues related to the pool, grounds and financials. Please take a moment to review actions by the board and projects underway throughout the community.

Board member Bill Hlavac will chair this year’s Nominations Committee. There will be 2 positions coming for election, which are currently filled Ted Smith (At-Large Director) and Wes Weaver (Village Director). Ted Smith plans to run again for the Board. Elections will take place at the November 16, 2017 Annual Meeting.

The next POA Board meeting is September 26.

Attachment
Governors Village POA Minutes July 27, 2017, Amended (PDF)
Governors Village POA Minutes July 27, 2017 PDF

Contacts
Alina Cochran, Community Manager – acochran at talismgmt.com (919.878.8787 x7204)
POA Board of Directors – see Contacts